Absolutely. We offer hourly options for short-term or occasional tasks, so you don’t need a retainer to get help when you need it.
Absolutely. We can jump in for targeted needs or bundle services into a customized plan based on your priorities.
Yes. We regularly support clients across the EU, UK, and globally. Whether you're running a nonprofit, academic team, or international project, we’re experienced with remote collaboration, cross-border workflows, and time zone coordination. Wherever you're based, we aim to make working together seamless.
We begin with a complimentary 30-minute discovery call to discuss your goals, timeline, and priorities and ensure we’re a good fit.
Afterward:
You’ll be invited to book a 45-minute Strategy Session.
When you book, you’ll fill out a brief intake questionnaire to help us hit the ground running.
For retainer clients, we offer a trial month at the retainer rate to confirm mutual benefit before transitioning to longer term (3, 6, or 12 months).
At project start, we’ll ask for:
This lets us set up a clear roadmap and avoid delays.
If new needs arise, we’ll assess time and budget impact, then issue a simple change order. Work won’t proceed until we both agree on the updated plan.
Options include:
We monitor usage and flag you before you hit your limit.
Typical turnaround for hourly support is 2–4 business days. For retainer and project clients, we’ll establish scheduling together based on scope and urgency.
We try to accommodate urgent requests when possible. Reach out and we’ll let you know what’s realistic based on current availability.
Invoices are issued monthly and due within 15 days (Net 15), which helps keep projects moving smoothly.
Need something different? We're happy to discuss alternate timelines for longer-term projects or funder-specific requirements.
Definitely. Quarterly check-ins are built into retainer plans to adjust scope. You can also switch tiers or explore a custom option anytime.
Unused hours roll into the next month to give you some wiggle room. Beyond that, we’ll reassess together, so your plan stays aligned.
Yes! We offer thank-you perks for referrals. You can find more details in the Payments & Policies section.
In select cases, we offer mission-aligned flexibility for organizations doing meaningful work, particularly those operating under funder-imposed budget caps. If you believe we’d be a strong fit but you're working within financial constraints, feel free to reach out, we’re happy to explore what’s possible.
All payment terms are shared up front, no hidden fees, no surprises.
I accept:
We accept international payments via Wise or bank transfer. If your finance system requires something different, just let us know we’re happy to accommodate when possible.
We currently offer pricing in USD, EUR, and GBP, depending on your location. Each pricing page reflects the corresponding currency and rate.
No. We are a U.S.-based LLC and do not charge VAT, sales tax, or GST. Invoices are issued without added tax unless required for your funder documentation or reporting purposes.
We tailor deposit requests by project size:
No work will commence until the deposit clears. The remaining balance is invoiced Net 15 as agreed to in our service agreement.
Referrals are the highest compliment we can receive, and we’re truly grateful when people spread the word about us. Whether you’re a current client, a potential client, or simply someone who knows us, if a person you refer books with us, you’ll receive a thank-you payment. The new client will also receive a discount on their first invoice. Clients and potential clients can choose to take their thank-you as a credit toward their own invoice or as an online payment. Just have your referral mention your name when they reach out, and we’ll take care of the rest.
Typical check-ins are weekly or biweekly, depending on project pace. You’ll also receive brief status reports via email or your preferred project-management tool.
We’re fluent in tools like Slack, Microsoft Teams, Zoom, and Google Meet, and we’ve supported projects using platforms like Trello, Basecamp, and others. We’re quick to learn new systems and happy to work within whatever setup you already use.
Your privacy and security matter. Here’s how we keep your information safe, secure, and only where it needs to be.
At-a-Glance: How we protect your data
Detailed explanations linked here:
How we protect your information
Access control and file security
Backups and incident response
Your data, your control
We’ll never share your files or information without your explicit consent. You can request data deletion, correction, or transfer at any time. While based in the U.S., we aim to align with global privacy standards, including principles from GDPR and CCPA, to protect your rights and data.
We follow strict confidentiality practices, use encrypted channels, and can establish NDAs at project start.
At Virtual Antidote Solutions, your data is handled with care, compliance, and intention. We follow clear retention timelines, use secure deletion tools, and align with both U.S. and international privacy standards (like GDPR and FERPA).
Our focus is post-award: budgeting, reporting, compliance, and funder communications once a grant is awarded.
Absolutely. We collaborate with internal or external finance pros to ensure alignment across systems and reports.
Your satisfaction is our priority. Every engagement includes two rounds of revisions at no extra cost. If, after those revisions, the work still doesn’t meet our agreed expectations, you’re eligible for a prorated refund for any unperformed services.
How the prorated refund works:
This way you only pay for the work delivered and costs already spent, no surprises, no jargon.
We’ve supported nonprofits, educational institutions, startups, and small businesses across professional services, tech, and social impact sectors. Our focus is post-award grant management and operations.
Yes. Our experience includes managing budgets, compliance reports, and funder communications for foundations, universities, and NGOs. This work has given us a strong understanding of the unique requirements and reporting standards that nonprofits and educational institutions must meet.
Yes. Professional Liability Errors & Omissions and Cyber Risk/Digital Media Liability Insurance coverage are maintained as part of my commitment to responsible service.
